Business Requirement & Existing Challenges

Shanta Gold required a centralized system to manage land and property ownership details, land parcels, affected assets, valuation and compensation information, and related documentation across its mining-related land management activities. Compensation can involve multiple components, including land, buildings and improvements, crops and trees, cultural property, and loss of livelihood. The underlying compensation documentation also captures property-owner and land-registration details.

Key Challenges

Prior to the implementation of LAMS, several critical land management activities were largely manual, making it difficult to maintain data accuracy, ensure timely follow-ups, and establish a single source of truth.

• Fragmented land and property information: Maintaining ownership, land registration, parcel area, and affected-property details across multiple records and processes.
• Complex compensation management: Compensation may involve multiple asset categories—including land, structures, crops, trees, cultural property, and livelihood loss—requiring structured assessment and tracking.
• Manual documentation and retrieval: Land, valuation, compensation, disclosure, and supporting documents need to be readily available for verification and reference.
• Limited visibility across the land and compensation lifecycle: Tracking property information, valuation, compensation status, and associated activities can become difficult when information is maintained across disparate sources.
• Need for transparency and traceability: Compensation agreements require clear linkage between the affected person, property, assessed compensation, supporting documentation, approvals, and final settlement.

How LAMS Helped:

To address these challenges, LAMS provided Shanta Gold Kenya Limited with a centralized digital platform for managing land, property, affected persons, assets, compensation, and supporting documentation. Instead of maintaining these details across separate records and manual processes, LAMS brought the relevant information together within a structured system, allowing teams to manage and reference information from a common platform.

The solution was configured to support the different stages of land and compensation management, from maintaining property and ownership information through to asset assessment, valuation, compensation, documentation, and settlement tracking. This enabled information captured at one stage of the process to remain connected with the related records throughout the lifecycle.

LAMS also incorporated dedicated modules for vulnerability screening, asset management, compensation management, dashboards, and document management. These capabilities helped organize complex compensation-related information, including land, buildings and improvements, crops and trees, cultural property, and livelihood-related components, while maintaining their association with the respective Project-Affected Persons (PAPs) and properties.

The integrated Document Management module further strengthened the system by providing a centralized repository for land records, valuation documents, compensation agreements, disclosures, and other supporting documentation. This made it easier for authorized users to locate relevant records and supporting evidence whenever required.

Through this centralized approach, LAMS established a connected digital environment where land, property, PAP, asset, compensation, and document information could be managed together, providing Shanta Gold with a more organized and systematic foundation for its land management operations.

Project Outcomes

LAMS has helped Shanta Gold Kenya Limited establish a more structured and centralized approach to land and compensation management. By bringing land, ownership, compensation, and document information together, the solution has improved accessibility, visibility, traceability, and operational efficiency. Its Document Management capability also provides a centralized repository for critical records, enabling faster retrieval and better document control.

• Centralized Dashboards for Executive Visibility: Real-time dashboards provide management with a consolidated view of land acquisition progress, compensation status, and outstanding cases, enabling faster monitoring and decision-making.
• Vulnerability Screening for Safeguarding Compliance: The Vulnerability module identifies at-risk Project-Affected Persons (PAPs) based on defined criteria, helping prioritize support and strengthen alignment with resettlement safeguard requirements.
• Compensation Module for Accurate, Auditable Payments: Compensation calculations, approvals, and payments are linked to verified land and asset records, reducing errors and providing a clear audit trail for every transaction.
• Asset Register as a Single Source of Truth: The Asset Register links household and land assets with each PAP and parcel, ensuring consistent and verified data for compensation eligibility and valuation.
• Improved Auditability and Stakeholder Trust: By connecting land, ownership, vulnerability, and compensation data, LAMS provides an end-to-end audit trail that supports due diligence, transparency, and stakeholder confidence.